 Written Records
Procedure I: Written Records
1. In every case in which a prisoner’s mail is read or secured as evidence, it shall be logged (Attachment D). The log shall include:
a. The name and MDOC Number of the prisoner;
b. The date and time;
c. A description of the mail in question;
d. A description of the action taken and the grounds justifying such action; and
e. The name of the staff taking the action.
2. If the Chief Administrative Officer’s designee reads a prisoner’s correspondence, the designee shall attach to the log a copy of the written authorization from the Chief Administrative Officer to read the mail.
3. The log shall be forwarded to the Chief Administrative Officer, with copies to other staff designated by the Chief Administrative Officer. Copies of the log shall placed in the prisoner’s Administrative Record and Case Management Record, and the prisoner shall be notified unless the mail concerns criminal activity or violates a court order or a condition of probation currently in effect. If the mail concerns criminal activity or violates a court order or a condition of probation currently in effect, the prisoner shall not be notified nor shall a copy be placed in the prisoner’s Case Management Record without the approval of the prosecuting attorney.
__________________ The pessimist complains about the wind;
the optimist expects it to change; the realist adjusts the sails.
William Arthur Ward |