909.04 INTER-RELATIONS MAIL
1.1 An inmate may only send inter-relations mail to an incarcerated immediate family member. Letters shall not contain communications with/for any inmate other than those approved for inter-relations mail.


1.2 Mail to incarcerated family members shall be restricted to letters only. The transfer of funds and/or any other item is prohibited.


1.3 All inter-relations mail shall be clearly marked with the name and inmate ADC number of the sending and receiving incarcerated immediate family member.


1.4 All inter-relations mail shall be pre-approved by both the requesting and receiving Warden or Deputy Warden.

1.5 Postage shall be paid by the inmate. Indigent inmates shall be provided postage as outlined in 909.01.


1.6 The privilege to send mail to an incarcerated immediate family member is at the discretion of the Warden or Deputy Warden, and may be revoked when it is in the best interest of institutional security.


1.7 Inmates who want to send mail to an incarcerated immediate family member shall submit the request to their assigned Correctional Officer III who shall verify the relationship.


1.8 The assigned Correctional Officer III or designated staff member at the requesting institution shall:


1.8.1 Complete a Request to Communicate with an Incarcerated Family Member, Form 915-3P.


1.8.2 Verify that an immediate family relationship exists between the inmates.


1.8.3 Forward the application to the Warden or Deputy Warden for approval/disapproval.


1.8.4 Forward approved applications to the receiving institution.


1.8.5 Advise inmates of disapproved applications.


1.9 The assigned Correctional Officer III or designated staff at the receiving institution shall:


1.9.1 Confirm that the immediate family relationship exists between the inmates, and that the receiving inmate wants to correspond with the requesting inmate.


1.9.2 Disapprove the application, should the inmate not desire to correspond with the requesting inmate. The inmate shall sign the application and it shall be returned to the requesting institution.


1.9.3 Forward the application to the Warden or Deputy Warden for approval/disapproval.


1.9.4 Forward all completed applications to the requesting institution.


1.10 The assigned Correctional Officer III or designated staff at the requesting and receiving institutions shall:

1.10.1 Submit approved applications to their respective mail room for action.


1.10.2 Notify the institution and affected inmate when inter-relations mail privileges have been revoked.

1.11 Staff assigned to the mail room shall:


1.11.1 Monitor all inter-relations mail for compliance with this Department Order.


1.11.2 Maintain the following records of inter-relations mail:


1.11.2.1 All approved Requests to Communicate with an Incarcerated Family Member.


1.11.2.2 All revocations of inter-relations mail privileges made by the approving authority.


1.11.3 Enter the appropriate notation on the Adult Inmate Management System (AIMS) Offender comments screen for all approved/revoked inmates. Approval for inter-relations mail shall be transferred upon relocation to another institution.

1.12 Abuse of this privilege may subject the inmate to disciplinary action and revocation of inter-relations mail privileges.

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